Mail

Your email on your computer: IMAP accounts, contacts, calendar, and encrypted emails if you wish.

Mail installs on your device (Windows, Linux and Android) and opens with your Etrebil account, the same one as for the web applications.

Mail retrieves your IMAP accounts and sends through SMTP. Messages open in tabs that can be detached; rules, templates, signatures and scheduled sending save time every day.

The local database is encrypted and protected by a master password, which Windows Hello can remember. Emails can be signed and encrypted with PGP or S/MIME.

Contacts, calendar, tasks and notes sit alongside your messages. Mailboxes can be imported and exported as EML or MBOX, and contacts as vCard.

Every feature of Mail

80 features in 12 areas

Accounts and servers

Retrieves your accounts over IMAP or POP3 and sends through SMTP, with the security mode (direct SSL or STARTTLS) and the authentication of your choice.
Several accounts side by side, with one account shown at a time and a button to add more.
Common providers preset: the choice fills in servers, ports and security (OVH, Gmail, iCloud, Yahoo, Orange, Free, SFR, La Poste, Infomaniak, Gandi, IONOS, Proton Mail Bridge).
Recognizes the provider from the address entered and reminds you of what it requires, for example an app password.
Microsoft sign-in (OAuth2) for Outlook.com, Hotmail and Live: the application never sees your Microsoft password.
With POP3, keeps a copy of messages on the server if you ask for it.
Adjustable connection and command timeouts, server certificate verification, optional proxy per account.
Account settings, signatures, quick texts and templates carried from one computer to another through your Etrebil account (passwords travel separately).
The Refresh button resynchronizes the folder with the IMAP server: messages read, flagged or deleted elsewhere are reflected here.
Automatic synchronization at an adjustable interval (from 1 to 30 minutes), which can be turned on or off.
A local change that has not been sent yet is never overwritten by the retrieval.

Reading and organizing

Messages open in tabs that can be detached into a separate window.
Displays formatted (HTML) messages, with attachments that can be opened.
Folder tree, creation of new folders, moving of messages, tool to repair folder mappings.
All messages view across all accounts.
Mark as read or unread, flag as important, archive, restore to the inbox, delete, with multiple selection.
Conversation mode to group exchanges on the same subject.
Snooze a message until later (tomorrow morning, next Monday, chosen date, reminder note): it comes back at the right time.
Linked emails side panel: messages with the same subject and from the same sender, opened with one click.
Print preview and printing of a message.
Messages loaded in batches, with a button to load more.
Reading a message translated into eleven languages, including French, English, Spanish, German and Japanese.

Writing and sending

Composing in tabs with a rich editor: bold, italic, underline, strikethrough, colors, highlighting, lists, alignment, links, images, undo and redo.
Reply, reply to all, forward, with Cc and Bcc and automatic address completion.
Attachments added in any number, removed one by one or all at once.
Message priority, read receipt and delivery receipt on request.
Drafts saved, to be resumed later.
Scheduled sending at a chosen date and time, with the list of scheduled messages that can be edited or cancelled.
Choice of a signature and a template when writing.
On Android and Linux, composing with attachments, reply, reply to all and forward.

Templates, signatures and rules

Multiple signatures: global or specific to an account, default for new messages and for replies.
Reusable message templates with subject, recipients, Cc and HTML body, sorted by category and favorites.
Quick texts with a trigger word that is inserted automatically or a keyboard shortcut.
Filtering rules based on conditions (sender, recipient, subject, body, etc.) and actions: move, mark as read or unread, flag, delete.
Ordered rules, per account or for all, with the Stop after this rule option.
Menu functions that can be turned on or off one by one to simplify the screen.

Search and history

Global search across all messages, and search in the current folder.
Advanced search: sender, recipient, subject, body, attachment name, account, folder and subfolders.
Filters by period (today, 7 or 30 days, chosen dates), read or unread, important, attachments, size.
Sorting and number of results of your choice, memory of recent searches.
History of recent actions, with undo of one action or of the last five.
Synchronization log to see what was retrieved or failed.

Security and privacy

Encrypted local database, opened with a master password.
Unlock method of your choice: master password, device key, Windows Hello, fingerprint or face, PIN code of 4 to 12 digits.
After five wrong PINs, the master password is required again.
Signing and encryption of messages with PGP or S/MIME, with a Sign and Encrypt checkbox when writing.
Manager for S/MIME certificates and PGP keys: import, export of the public key, generation of a key pair, default key.
Message links: the real address is shown and the link only opens after confirmation (http, https and mailto only).

Contacts, calendar, tasks and notes

Address book with favorites, company, job title, phone numbers, address and notes, search included.
Calendar with day, week, month and year views, all-day events, location, color, category, reminders from 5 minutes to 1 day.
Events with an optional video conference link and availability (free, busy, tentative, away).
Tasks in lists, with priority, status, progress, start and due dates, categories, reminder and the Overdue, Today and Upcoming views.
Notes in folders with color, favorites, pinning, archives and trash.
Desktop notifications when new messages arrive.

Optional assistant

Junk sorting by spam score, with an adjustable threshold and the possibility of correcting the verdict given.
Categorization of messages, summaries with key points and required actions, suggested replies.
Automatic analysis of new messages or on demand for the selection.
Engine of your choice: local rules with no external connection (default), a model on your machine through Ollama, or OpenAI with your key.
List filters to show only detected spam or messages not yet analyzed.

Import, export and backup

Import of messages in EML format and of MBOX archives.
Export of selected messages as EML files, of the messages in a folder as an MBOX archive, and of all your contacts as vCard.
Import of contacts in vCard format.
Automatic backup: daily, weekly, monthly or on closing, with the number of backups kept and compression.
Attachments included in the backup if you choose, and immediate backup on request.
Restoration of a full backup.

On your devices

Windows: full application (detachable tabs, rules, templates, scheduling, encryption, calendar, tasks, notes, backup, assistant), with Windows Hello.
Linux: IMAP and POP3 accounts, reading, composing, reply, forward, flagging, archiving, moving, deleting, attachments and contacts.
On Linux, remote images blocked by default with a button to display them, desktop notification, opening the message in the browser.
Android: messages, composing, calendar, tasks, notes and contacts, lock by PIN, fingerprint or face, pull to refresh.
On Android, sign-in to the Etrebil account with two-factor authentication and restoration of synchronized configurations.

Good to know

No web version: Mail only exists as a Windows and Linux desktop application and as an Android application.
Rules, templates, scheduling, PGP, S/MIME, assistant, backup and mail encryption are specific to Windows; Linux and Android offer fewer of them.
The default assistant is an analysis based on local rules; with OpenAI, the content of the analyzed messages is sent to that third-party service.
Translating a message goes through online translation services: the translated text leaves your computer.
Resynchronizing states between computers only covers IMAP and has been little proven on real mailboxes.
The calendar and tasks are local: synchronization with external servers is not available.
The Android application is not yet signed or published in a store.

Planned (not available yet)

Synchronization of the calendar and tasks with a CalDAV server, announced but not written.
Synchronization of contacts with a CardDAV server, announced but not written.
Publication in the Microsoft Store and Google Play.