Accounting

Your company's double-entry accounting, with the French, Belgian and Luxembourg charts of accounts.

Accounting installs on your device (Windows and Linux) and opens with your Prophetix account, the same one as for the web applications.

Accounting keeps your journals and entries, and checks every entry before accepting it: balance between debit and credit, open period, unlocked journal. Trial balance, general ledger, balance sheet and income statement follow from them.

The chart of accounts is chosen in the settings: PCG for France, PCMN for Belgium, PCN for Luxembourg, each with its own VAT rates.

Bank statements are imported (CODA, MT940 or CSV) for reconciliation, and the file of accounting entries (FEC) is imported as it is exported.

Every feature of Accounting

52 features in 11 areas

Charts of accounts and settings

Three charts of accounts supplied: PCG for France, PCMN for Belgium and PCN for Luxembourg, selectable in the settings.
Chart of accounts browsable by class (equity, fixed assets, inventory, third parties, financial, expenses, income), with the balance and movements of each account.
VAT rates supplied for Luxembourg, Belgium and France, plus the exempt and "cocontractant" (reverse charge) rates; you can add and delete rates.
Company details: company name, address, registration number, VAT number, default currency and VAT filing frequency.

Journals and entries

Entry input by journal, with debit and credit lines, reference, document number and VAT rate per line.
Checks before acceptance: balance between debit and credit, date within an open period, journal not locked, account active.
Entries as drafts, then validated; the list can be filtered by status (draft, validated, matched).
Built-in help that explains how to enter an accounting entry.
Entry templates: a model of lines (account, direction, VAT rate, fixed or proportional amount) that you apply to an amount to generate the entry.
Recurring entries (subscriptions) monthly, quarterly or yearly, generated in one go when they fall due.
Automatic or manual matching of an account's entries, with unmatching and tracking of the matched groups.

Statements and reports

Trial balance, general ledger by account, balance sheet (assets and liabilities) and income statement for the active financial year.
Aged receivables by band: not yet due, 0-30, 31-60, 61-90 and over 90 days.
Sales report by period (monthly or quarterly), excluding and including tax, with a trend chart.
Dashboard: revenue, expenses, result, cash, receivables and payables, and sales curve.
Quick search (Ctrl+K) and entry of a new journal entry from any screen (Ctrl+N).

VAT

VAT return generated by period (monthly or quarterly): VAT collected, deductible VAT and VAT due, by box.
Collected and deductible VAT accounts linked to each rate.
Tracking of the return's status: draft, submitted, paid.

Invoices, expense reports and due dates

Customer and supplier invoices: lines, VAT rates, totals excluding and including tax, automatic numbering.
Duplicates an invoice, marks it as sent and records full payment, which settles the invoice.
Invoice indicators: total revenue, unpaid amount and number of overdue invoices.
Expense reports with expense lines (date, supplier, category, amounts excluding tax and VAT), submission, approval by a manager.
Schedule of sums to pay or to collect: overdue items, marking as paid, reminders counted and dated.
Follow-up and reminders: task list with priority, due date and status (to do, in progress, done, overdue).

Bank and currencies

Bank accounts with IBAN and import of statements in CODA (.cod), MT940 (.sta) or CSV format.
Automatic bank reconciliation of transactions with entries, then manual reconciliation of the rest; counter of unreconciled lines.
Exchange rates: entry of dated rates from the euro to other currencies.

Fixed assets and closing

Fixed asset record: code, name, acquisition value, date and depreciation period in years.
Depreciation schedule calculated automatically, with charge, cumulative amount and net value per year.
Posting of depreciation charges, one by one or all at once, and total net book value.
Financial years: opening of a new year, active year and closing.
Generation of the opening balances of the closed year into the new year.
Six-step closing wizard: checking of entries, matching, inventory entries, statements, validation and opening balances.

Cost accounting and budget

Cost accounting: cost centres as a list or a tree, cost entries by centre.
Advanced analytics: monthly trend, breakdown of expenses, financial ratios and cash forecast (current balance, expected inflows and outflows, projected balance).
Forecast budget by account and by month, with comparison of budget with actual and of the variance.

Import, export, audit and wizards

Import of the file of accounting entries (FEC), with a count of lines imported, skipped and in error.
Import of a CSV bank statement with preview, choice of separator and column mapping.
Export as CSV, Excel or FEC of the trial balance, general ledger, balance sheet, income statement, aged receivables and sales report.
Audit trail: dated history of actions, with the user, the type and the description.
Step-by-step guided wizards: first financial year, first entry, VAT, expense report, invoice, VAT return, data import, chart of accounts, bank reconciliation.
Gamification: levels, consecutive days of use and badges unlocked as you enter data.

On your devices

Windows desktop application, with a local database on your computer.
Linux version: same screens and same data; charts and icons adapted to the system.
Prophetix account built in: My space, sign-out and release of the workstation.
No web or mobile version for now.

Good to know

The CODA and MT940 readers are simplified: check your statements after import.
Due-date reminders are recorded in the application; they do not send any message.
The file of accounting entries (FEC) is imported and exported, without any guarantee of compliance with a legal requirement.
VAT rates and charts of accounts are starting points to be checked with your chartered accountant.
Linux version: launch and file pickers not verified on a real computer; no automatic update.