E-invoicing

Your invoices, their payments and your VAT reports, all in one place.

E-invoicing installs on your device (Windows and Linux) and opens with your Prophetix account, the same one as for the web applications.

E-invoicing creates your invoices and produces them as PDFs with the French legal mentions: late payment penalties, fixed recovery indemnity. Each payment recorded updates the status of the invoice, up to full settlement.

Customers and suppliers each have a record. Sales, purchases and VAT reports, the aged balance and the accounting entries file (FEC) can be exported to Excel or as CSV.

Every feature of E-invoicing

47 features in 11 areas

Dashboard

Total revenue and revenue for the current month, amount still to be collected and overdue amount.
Number of invoices, customers, paid, unpaid and overdue invoices.
Revenue curve for the last six months and breakdown of invoices by status.
Top 5 customers, recent invoices and list of overdue invoices.

Invoice creation

New invoice with an automatic number built from your prefix, the year and a counter.
Choice of customer from a searchable list, or creation of a new customer without leaving the invoice.
Invoice lines with description, quantity, unit, unit price, percentage discount and VAT rate per line.
Totals excluding tax, VAT and including tax recalculated at every line change.
Issue date, due date (30 days by default), payment terms, reference and notes.
Editing of an existing invoice, duplication in one click and deletion.

Tracking issued invoices

List of issued invoices with customer, dates, amounts, balance due and status (draft, sent, paid, overdue, cancelled).
Marking an invoice as paid in one click.
Export of an invoice as a PDF, with the file opening immediately.

PDF and legal mentions

Invoice PDF with the company identity: SIRET, VAT number and bank details.
French late payment mentions: penalties equal to three times the legal interest rate and a fixed recovery indemnity of 40 euros.
Detailed VAT lines and total at the bottom of the page.

Payments

Recording of a payment on an invoice with amount, date, method (transfer, check, cash, card, direct debit, PayPal, Stripe, other), reference and notes.
The proposed amount is the balance due; the invoice status updates up to full settlement.
History of all payments, with deletion of a payment entered by mistake.
Statistics: collected this month and invoices awaiting payment.

Customers and suppliers

Customer record: name, code, legal form, intra-community VAT number, registration, address, contact, bank and IBAN, payment terms and credit limit.
Supplier record with the same details, search as you type, activation and deactivation.
Choice of country when entering a supplier (France, Belgium, Germany, Italy, Spain, Switzerland).
Reception screen that lists the purchase invoices received, with deletion.

Reports and exports

Sales journal and purchases journal over the period of your choice.
VAT report: VAT collected on sales, deductible VAT on purchases and VAT payable.
Customer aged balance: not yet due, 1-30, 31-60, 61-90 and over 90 days.
Quick periods: this month, last month, this year, last year, or free dates.
Export of reports to Excel or as CSV.
Export of the accounting entries file (FEC) for a financial year.

Settings

Company identity: company name, legal form, SIREN, SIRET, intra-community VAT number, RCS, address, contact and bank details.
Invoicing settings: invoice number prefix and default VAT rate.
Outgoing mail setup: server, port, SSL/TLS, credentials, with ready-made templates for Gmail, Outlook, Office 365, Yahoo and IONOS.
Test of the connection to the mail server and text templates for invoices and reminders.

On your devices

Windows desktop application, with a local database on your workstation.
Linux version: same screens, local data on the workstation.
Built-in Prophetix account: My space, sign-out and workstation release.
No web or mobile version for now.

Planned (not available yet)

Sending invoices and reminders by email from the application: the settings exist, the send button is not connected yet.
Multi-level payment reminders, as PDF and by email.
Factur-X and UBL (EN 16931) electronic invoice files: the XML is generated in the code, but not yet from the screens.
Import of received purchase invoices: the button exists with no action for now.
Credit notes and pro forma invoices.

Good to know

The legal mentions in the PDF follow French law; check them for your situation, the application claims no compliance.
The PDF produced is not yet a PDF/A-3 Factur-X: it does not replace a structured electronic invoice.
The accounting entries file (FEC) is a starting export, to be checked by your accountant.
Linux version not verified on a real workstation.